SmartHCM – A Complete process of human capital management, starting from e-recruitment, HR, Payroll, Leave, Training, Appraisal, Attendance, Promotions to Full and Final Settlement and much more!

SmartHCM is a comprehensive, web-based, fully customizable solution for management and development of human capital in an efficient and intelligent way. It covers every aspect of Human Capital Management from automation of core HR & Payroll to the complex and strategic process of managing the crucial resource of your enterprise. Designed with the individual in mind, SmartHCM offers the most innovative and intuitive user experience with the flexibility to meet your exact needs. With SmartHCM modern and immersive Employee Workspace, every employee can effectively engage with organization to be more productive and innovative. SmartHCM is developed on the most advance and secure technologies. SmartHCM is based on modern architecture of Web 2.0 powered by Oracle 12C Database, ASP.Net, EXT .Net and NHibernate.

• Valued HR Management
• Single Click Payroll with Hijri and Gregorian Dates
• Cutting Edge Employee Self Service
• Time Office Management Supported by Mobile Attendance
• Next Generation e-Recruitment
• Single sign-On
• Web based, fully functional, highly secure
• Multi-language, multi-org, multi-national and multi-currency
• Accessible anywhere, anytime

SmartHCM Human Resource Management:
SmartHCM fulfills the needs of day to day human resource management. It facilitates you for promotion / demotion, posting and monitoring employees’ work performance by 360° appraisal, automatic increment advices by Bell Curve method and TNA support in HR decisions. It provides whole process from leave application to sanctioning, encashment and LFA.
SmartHCM offers the complete recruitment cycle from department requisition to employee appointment and make HR department more efficient and effective by manpower, recruitment and training expenditures and budgeting. SmartHCM truly intends to save you from chaotic time taking jobs with formalities of generating letters of everything from increments to daily reports.

SmartHCM Payroll Management:
Power to generate payroll and payments on a single click with complete payroll history records. Create, maintain and manage allowances, deductions, overtime, bonus disbursements, various kind of funds, loans, gratuity, EOBI and etc. Generate your payment plan monthly, fortnightly or weekly and execute provisional run before finalizing the salary. SmartHCM deals with all major complicated parts of any payroll like income tax including e-filing / all regulatory reports, tax marginal relief, funds taxable, rebate, exemption and etc. It also provides typical arrears calculations, monthly data uploading and much more, you ever wanted in a Human Capital Management System.

SmartHCM Time Office Management:
SmartHCM eliminates the hassle of employee time cards or attendance machines by introducing location aware mobile way for attendance. Employees can check in and out from their own mobile device while you monitor them with real time information. Time Office Management works by taking daily attendance, keeping late coming records, overtime exceptions & approvals, roster templates, shift transfer and provide full support of integration with all kind of attendance devices.

Smart Employee Self Service (ESS):
Let employees and other workers manage everything in their own language, from profiles (including skills, resumes, contact details, and bank data) to self-appraisals, learning, benefits, payroll, expenses, and much more). Each individual can view their monthly pay slip, tax slip, funds detail, loans detail and much more. Complete leave management and approval that initiated from employee leave request to approval and recommendation from supervisors of different levels with auto email alerts.

SmartHCM Leave Management:

Leave management is one of the simplest yet crucial HR activities that often consumes a significant portion of the HR team’s time. HR personnel have to ensure compliance with leave policies, guarantee the availability of sufficient staff at all times and also make sure that employee satisfaction is retained. To succeed as an organization, having a reliable leave management system is important. Research has shown that poor leave management practices may negatively affect employee performance. It can also affect employee morale and therefore impact project deliverables.

SmartHCM leave management facilitate both, employee and HR officials. It take care of all rules and regulation automatically and inform event by event all detail to HR officials. Thus the most crucial part is done with more easy way.

• • Leave request by employee or HR department
• • Leave balance screen for HR and employees
• • Lave balance adjustment scree for HR
• • Leave action remarks setup
• • Leave type with variety of rules to implement on it
• • Leave location and grade setup with same or different rules
• • Leave balance generation daily/ monthly or annually
• • Easy way to link different workflows for each lave type or based on location and grade
• • Automatic lave balance update after approval
• • Leave encashment and its setup.
• • Consolidated leave card for each employee

SmartESS – Leave provides freedom to apply, approve, forward or reject any kind of leave. This will reduce the main leave management load from HR department employees as all employees will now apply for leave through SmartESS – Leave. System will also take care of leave balances, its defined workflows and leave status. So no one need to contact other for taking updates regarding his/ her applied leaves, instead all information is available at SmartESS – Leave module.

• • Leave application
• • All type of leave with its balances
• • Daily and hourly leaves
• • List of leave request for employees and managers
• • My leave details
• • Ability to attach file with leave application

SmartHCM e-Recruitment:
SmartHCM e-Recruitment Solution ensures that you are always online, always ready to hire, and always searching for people who have the talent, skills and attributes that you are looking for. SmartHCM e-Recruitment Solution allows you to upload vacancies to your corporate website and careers page. e-Recruitment Portal to allow applicants to apply for vacancies which have been opened in your organization.

Separation Management:
SmartHCM helps to execute separation process smoothly without the separating employee feeling harassed. Initiation of process, automated calculations, smooth transitions, return of company property with proper clearance from all concerning department is ensured. Valuable insights about the organization from departing employee are received through exit interviews that help the organization reduce future attrition.

SmartHCM Request Management System (RMS):
SmartHCM Request Management System (RMS) is suited to handle all your requests from one interface. Bring in all requests into one common system, prioritize and categorize based on the requirement and linked them with different workflows based on your work process. It can handle all these needs, especially when the system is easily configured to behave in a way that meets department and organizational requirements. You can create your own request type categories, dynamic fields of different data types (number, text, date, attachment, list etc.)

RMS can be linked with different workflows that enable preset business rules and ensure that requests are received by the exact person/ department to handle them. It offers the industry’s best drag and drop process designer, allowing even novices to build process workflows quickly and nth level of complexity. Alerts (Email / SMS, Dashboard & mobile app notifications) can be configured to indicate that a new request has been submitted, forwarded, rejected, canceled, approved or finally proceeded. This prevents the need for emails and phone calls to follow up on request status. It provides a personalized request management that allows users to submit and track their requests in real-time

SmartHCM Appraisal Management & KPI:
SmartHCM interactive appraisal provides you 100% paperless and hassle free appraisal management. It saves your time, cost and resources. It is equipped with 360 degree appraisal phenomena. Employees, managers and peers can appraise as per their role by using SmartESS interactive appraisal module.

Employee performance management with SmartHCM helps you to plan, assess, improve, and analyze the performance of your workforce from end to end. You can align individual objectives with corporate goals by cascading your enterprise strategy; assess and manage performance through feedback, development, and appraisals; and reward your employees accordingly. The solution is highly adaptable, allowing you to tailor both the content of your performance feedback documents and processes to the needs of your organization.
360 degree feedback, also known as “multi-rater feedback”, is the most comprehensive appraisal where the feedback about the employees’ performance comes from all the sources that come in contact with the employee on his job.

360 degree respondents for an employee can be his/her peers, managers (i.e. superior), subordinates, team members, customers, suppliers/ vendors – anyone who comes into contact with the employee and can provide valuable insights and information or feedback regarding the "on-the-job" performance of the employee.

Self-appraisal gives a chance to the employee to look at his/her strengths and weaknesses, his achievements, and judge his own performance. Superior’s appraisal forms the traditional part of the 360 degree performance appraisal where the employees’ responsibilities and actual performance is rated by the superior. Subordinates appraisal gives a chance to judge the employee on the parameters like communication and motivating abilities, superior’s ability to delegate the work, leadership qualities etc. Also known as internal customers, the correct feedback given by peers can help to find employees’ abilities to work in a team, co-operation and sensitivity towards others.

Self-assessment is an indispensable part of 360 degree appraisals and therefore 360 degree Performance appraisal have high employee involvement and also have the strongest impact on behavior and performance. It provides a "360-degree review" of the employees’ performance and is considered to be one of the most credible performance appraisal methods. 360 degree performance appraisal is also a powerful developmental tool because when conducted at regular intervals (say yearly) it helps to keep a track of the changes others’ perceptions about the employees. A 360 degree appraisal is generally found more suitable for the managers as it helps to assess their leadership and managing styles. This technique is being effectively used across the globe for performance appraisals.

SmartHCM Mobile Application:
Empower your employees with real-time visibility and control of their work life anytime and anywhere, increasing engagement and satisfaction with SmartHCM Mobile App.

With SmartHCM Mobile App, your staff will have the tools they need to perform a wide range of HR activities in real time – including payroll information, leave requests and approvals, corporate metrics, and more – all on a mobile device. The mobile app will remove bottle neck in work process as manager will be free to approve / reject/ forward leave request while they are out of office.

SmarHCM mobile application also facilitate employees marking their attendance from mobile device. Yes now no need or legacy attendance device instead each employee can use his own mobile as attendance machine with full security against fraud. SmartHCM mobile works with two security layers against fraud, IMEI number registration for each device and GPS location registration with defined diameter. Any employee will not be able to mark his attendance from other device and, only if he is available with in defined diameter. We are sure no one will take a risk to give his personal device to other for just marking fraud attendance as personal devices save your all personal and financial information. Enjoy it with full security.

SmartHCM Office Communication & Archiving

SmartHCM – Communication System aims to provide seamless communication between departments and employees. It also record and archives all letters and documents used during internal or external correspondence.

Being a part of SmartESS and tightly integrated with SmartHCM, it already has all the detail about organization hierarchy, departments, employees, groups and categories, thus it will be very easy to use it and all required information about department, employees, categories and groups will be available in dropdown list.

• • Inbox and outbox option
• • CC and BCC option in all communication
• • Previous messages, associate messages history for any communication
• • Automatic document archiving
• • Ability to mark any communication as archive
• • Barcode generation for all communication and

SmartHCM Office Support Portal

SmartHCM Office Support provides seamless working experience for getting sort of support from any department. It can be technical, HR or some other support tickets and reaches directly to concern department as per defined setups. Managers can assign these tickets to their team member while team member also can take any ticket to work on it themselves. Employee also can assign the priority of ticket and can monitor the progress on it.

• • Create ticket of any type
• • Ability to choose from item category, item and sub item from dropdown
• • Description and attachment option
• • List of support ticket
• • Ability to assign the ticket and change look into history